FAQ for Companies

1. What benefits does Pre-Employment Screening (PES) provide to our business?

The verification of self-reported information of potential employees enables your company to provide a fair application process. Applicants, who try to achieve an advantage through providing incorrect information during the application process, can be identified and excluded. Thus, you reduce the potential safety and liability risks that your business may encounter.

2. How and when do we inform the applicant about PES?

We recommend to inform the applicant in writing and verbally about this standardised procedure during the application process and shortly before signing the contract of employment to create trust and to keep the whole process transparent. Some businesses provide information about the standardised application process on their web page. With regard to the Art. 15 of the European General Data Protection Regulation, the applicant has permission to have access to his or her personal data at any time. Furthermore, he or she has the right to initiate the deletion of sensitive data at any time towards the potential employer & data controller (Art. 17 EU-DSGVO).

In addition, SIGNUM Consulting holds a variety of information sheets, which can be provided as examples on demand.

3. Which documents are required to implement PES?

Signed Statement of Consent and CV / the screening form. Certificate copies and passport copies are required in some countries.

4. What happens if our most qualified applicant does not want to sign the Statement of Consent?

The consent form must be signed on voluntary bases before the contract of employment is made. Usually there are no complications with signing the Statement of Consent as long as it is embedded in a transparent application process and communicated clearly to the potential employee.

5. Is it possible to submit the Statement of Consent at a later stage of the PES process?

No, it is not possible. To start the screening process, the signed Statement of Consents is required. In case of queries, it will be presented in writing to authorities and (education) institutions.

6. How can I submit the documents of our applicants to the PES service provider?

SIGNUM Consulting offers you an online customer platform, if you wish to order a specific volume of screenings p.a. On our platform you can upload orders securely and encrypted. Furthermore, it allows you to follow the whole PES process from its beginning until the report is completed. Your applicants can transfer further documents to us across this platform.

7. How long does the implementation of the PES process into our HR strategy take with SIGNUM Consulting?

Our PES team processes your order within one day. If you request project plans, workshops or implementation support, the processing time depends on your time frame. Furthermore, we offer a solid consulting strategy, training program and guidelines available both for your applicants as well as for any other employee in your business who is involved in the process.

8. Does SIGNUM Consulting conduct checks across borders or internationally?

Absolutely, we conduct screenings worldwide every day. However, you must consider that different countries have different legislations and complications may occur. Therefore, the screening package that you select should be adapted to the legal circumstances and cultural differences in the respective country.

9. How much does a Pre-Employment Screening cost?

According to your requirements SIGNUM Consulting prepares for you an individual quote for our PES screenings, that strictly obey data protection legislation and are ISO-certified. Your options are between single PES-orders and screening packages on national and international levels.

10. What harm can wrong hiring choices due to fake CV information cause to a company?

Missing qualifications in employees often remain unnoticed for a long period of time. Trust in the new leading figure can, however, result in major negative consequences. The harm is especially profound when hiring underqualified employees in management positions. Within a short time period large financial losses or image damages can occur.